Microsoft Planner Vs Project: Find the Solution for You!

Most project management lessons are from a similar concept. You need to decide which one suits you based on your needs, MICROSOFT PLANNER VS PROJECT.

Microsoft Planner Vs Project

We are here to compare the Microsoft planner vs Microsoft Project differences and advantages. 

Why? Oh,  Well, Have you been with Microsoft for too a while now and most of your work schedule is dependent on the tools Microsoft provides to plan meetings and tasks? And now, you hear about a new tool and want to try it out but aren’t sure if it is something you would like? No worries! We are here.

Because we are discussing the things each platform is capable of doing for you and to help you make up your mind of a decision! 

So, without further ado, let us not waste any more time! 


Let’s compare some important aspects that will affect your management considerably. 

Ease of use.

While both the tools we are talking about are comparatively similar in their working, that is, scheduling some projects and managing some tasks, they are used for very different purposes. 

When it comes to simple management of tasks that are usually diverted towards some ad-hoc projects and granting of updating tasks regularly and letting teams work together, Microsoft Planner is your go-to. 

Although, if you are looking for a tool that gives you exact time frames of the development of a project and other complex details about the project, Microsoft Projects is your best shot! 

The price.

Well, We can talk about the battle between Microsoft Planner Vs Microsoft Project all day long because while they are similar, they have the biggest differences in the world. 

But let’s talk about pricing for now. When you look at the prices Planner offers to get access to the tool, all you have to do is have a subscription in Office365. If you do, congratulations because you can start using Planner right now! 

Whereas, Microsoft Project requires you to buy a license for access to the tool itself. Also, they need you to get a license to add changes to the tasks while Planner lets you add anyone without any restrictions. 


If you require your teammates to be heavily involved in the working of the project that they would have to resolve a few tasks, make certain updates create, etc, the best option for you is Planner since it very generously gives you the access to invite members in your organization as well as the one out of the organization to get involved with the project. 

Using Project, you can continue maintaining the plan of your projects and progressing with the tasks all by yourself. 

The requirements

I am going to ask you a few questions from which you can answer yes or no. The perfect pick for you will be decided on the answers you give. 

Are the custom pieces of information a necessity?

How about baselines? Are they important? 

Is it a requirement to watch over capacity planning and the resources? 

Is anything like recording timings, doesn’t matter days, or hours necessary? 

Does watching over the successors and predecessors seem important to you? 

Are you someone who likes to measure the achievement of a project based on the reports and views? 

Well, if you have answered yes to any of the questions I just mentioned, I think that it would be safe to suggest Microsoft Project to you! 

Also Read: Cloud Security vs On premise Security, Which is More Secure?

Pros and cons 


Microsoft planner

Is super easy to mingle with other Office365 apps. 

The price that is displayed usually includes various apps from Office356. 

Pretty simple when it comes to usage and setting up. 

A system where all the team members are informed about any recent updates. 

An item for a task may have a little extra space for a checklist, a description, or comments. 

Checking up on the tasks assigned to your teams is easy. This way you can also notice if someone is overloaded with work. 

The planner hub is an interesting feature that lets you breakdown your time and tasks to give you a detailed report on progress and tasks. 

Microsoft project– 

It can easily integrate with various suites of Microsoft Software. 

The interface is user-friendly. 

One of the veterans of the industry of programming! 

Of course, if you are new around here, a little reliability is allowed, luckily, you can rely on the tool and receive an excellent team for customer support. 

Management of finances is something it can handle well. 

A desktop installation. Yes, this means that you won’t need a constant internet connection for the tool to work smoothly. 

Reuse the templates you put to use a while ago! 


Microsoft planner-

Lacks specific things like Office365 business premium, an account of enterprise, or essentials for business. 

Lack of filtering tools, @, timers, search bars, or swimlanes. 

The participation of people is limited to those who are a part of the Office659. 

There is a limitation to how long the comment can be. This can lead to confusion if the problem is not explained clearly. 

Another downside of this tool is that it grants only a single checklist that has a limited 20 numbers of checkboxes in them. 

A simpler technique to share content would be useful since copying and pasting isn’t all that good.

Microsoft project- 

You are only allowed to install this tool on the desktop. 

It is not only a paid service but also pretty expensive. 

The learning curve is too steep for anyone’s liking. 

The compatibility you notice here is not exactly the best. 

The focus it is capable of is not anything special. 


Now that you have read a little about the war between the two tools, that is, Microsoft Planner Vs Microsoft Project, you surely can notice the enormous difference between them.  

We have discussed the main factors that will affect your decision greatly. The three factors are the price of the tools, the usage for teams, and the details that are required to plan a proper project. They are the things you should take into consideration when you decide between these two tools. 

Oh, and you would do well to remember that Planner comes with a product that is free of cost for team collaboration while Project focuses on the larger projects that require some heavy and accurate estimating. Also, Project seems to love a uniformity of time.  


Is it possible to add more than a single plan to one group? 

Yes, it is! You can either choose to opt for the various plans for each group option or you can add an extra planner tab. 

How to get Project for a web of yours? 

Oh, when visiting the plans offered by Project, just make sure to check out the plans 1, 3, and 5 because these are the plans that can give you what you want regarding webs. 

If you want to create a new plan based on an old plan, can you? 

Well, that certainly is up to you. Although, something that you can do is copy the previous plan, modify it up a little to boost its performance, and ta-da! You have a brand new plan. 

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